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Congratulations! You have inherited a teamsite!
There have been many organizational changes in my company recently and many sites have changed hands, not always with a proper handover. A new “heiress” approached me and asked if I could help with...
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KM: 6 ways to extract knowledge from an expert
In one of my earlier KM posts I have discussed various knowledge products. Before you can create a product, you have to extract the knowledge from the (leaving) expert. That sounds more painful than it...
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KM: 5 more ways to extract knowledge from an expert
It often takes 3-6 months before a successor can fill the vacancy that an expert has left. Vacancies need to be approved, people selected, obligations to the earlier employer fulfilled. The...
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KM: Leaving Experts Knowledge Extraction Flowchart
It is about time to reveal the second part of the Leaving Experts flowchart, don’t you think? Until now I have only been showing you the first part, to determine if an expert has knowledge to transfer...
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The new “Site Contents” layout
Just when I had recovered from the (pleasant) shock of “the new document library experience” I found out that “Site Contents” has had a design overhaul. I have not seen many blogs on this new feature...
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Organizational change and your SharePoint sites
”SharePoint” or “the intranet” is generally not the first thing people think of when an organization changes. But there will always be a moment when people are looking to align their teamsites to the...
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Executive blogging? Hmm…
Blogging by senior management appears to be an ongoing struggle. I wrote about it earlier and remarked that it is not for everyone. In my opinion, key success factors are: You need to like doing it. It...
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Bad SharePoint! You deleted my document!
About once a month I get a panicky phone call about “an important document that has suddenly disappeared”. Quite often SharePoint or even myself are blamed for this. The reality is always different, of...
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No editing pain with the details pane
Recently I sang the praise of the details pane in SharePoint document libraries, because I firmly believe this will make it easier for site owners (and supporters) to know what has happened to their...
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Get a Link – Get a Break!
As I am writing help materials for our new intranet I do not only have to think about “HOW do you do this” but also “WHY would you do this” and “How can you do this BEST, without spending too much...
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Let the right one in (your SharePoint site)
What do you do when you receive a request for access to your SharePoint site? Accept it immediately (because you want to be done with it, or you feel a bit ashamed that you have excluded someone) or...
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7 ways to create and foster unique permissions in your SharePoint site
Some people call me “obsessed” with SharePoint permissions, and especially with breaking permission inheritance from the parent. They are correct and I’ve got good reason (or so I think): the majority...
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Sharing = scaring (part 1)
If you thought that only “Get a Link” and Access Requests can upset the carefully constructed permissions settings in your site, you have not used “Share” yet How “Share” works Currently you can share...
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Sharing = scaring (part 2)
In my most recent post I focused on sharing documents and items by the Site owner, demonstrating that the Site owner him/herself can easily create lots of unique permissions by sharing folders,...
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Limiting unwanted sharing and unique permissions
In my recent posts you have seen that you can create unique permissions for list items and documents very easily, with Get a Link Share, both by Site owner and Site members Access Requests...
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7 steps to clean up unique permissions
In my latest post I showed you how you could limit the options to share the content in your site. I hope that you have made some decisions, so now it is time to clean up the mess. Let me remind you why...
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91 ways to display Summary Links
You can use Summary Links to display links on a SharePoint page. It appears to be a forgotten web part. Microsoft has written support information about it for SharePoint 2007 which is still mostly...
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7 SharePoint permissions bloopers
The other day I came across an interesting tweet: Classic mistake. Removed users from a #sharepoint group. Only to realise a few days later that the group was used by 2 other sites. Oopsie 🤓 — Philip...
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SharePoint Holmes and the disappearing Datasheet View
Part of my role is solving user issues. Sometimes they are so common that I have a standard response, but sometimes I need to do some sleuthing to understand and solve it. As many of my readers are in...
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SharePoint Holmes and the elusive Link
“Users can not access links”. What a boring title, I thought when this incident was assigned to me. But, as usual, there was a twist to it. The case Several users of a local site received a “you do not...
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